Blog Post

Project Coordinator

Location:  Ottawa, Ontario (remote for the duration of the Covid-19 pandemic)

Application deadline: January 4, 2021


The Council of Canadian Academies (CCA) convenes multidisciplinary expert panels to assess the evidence on complex policy related topics affecting Canada. Resulting reports authored by CCA’s expert panels are recognized for their high quality and used to inform public discussions and policy-related decision-making.

The CCA is looking for a project coordinator to join our team of diverse professionals committed to supporting evidence-informed policy and decision-making in Canada.

Reporting directly to one or more Project Directors as a member of one or more project teams, the Project Coordinator will plan and coordinate expert panel meetings, and support the Project Director with: the development of assessment plans, timelines, and budgets; establishment of expert panels; compilation of relevant background material; and the coordination of report development, review and final production.

Key Responsibilities and Accountabilities

Event Management

  • Manage logistics for all assessment-related meetings and briefings including: contract negotiation, venue and AV booking, travel and accommodation, catering and group dinners.
  • Advise the Project Director(s) in the selection of suitable locations for meetings and briefings, including providing location cost breakdown and analysis, if required.

Project Support and Coordination

  • Support the execution of assessment work and records management as per the CCA established policy and procedures.
  • Lead the preparation of appropriate reports and required documentation for assessment-related meetings.
  • Provide support to the Project Director(s) in recruiting panels, managing assessment timelines and budgets, and achieving team goals.

Report Production and Dissemination

  • Support the compilation of draft and final reports, including fact checking, reference identification and formatting, and basic document editing.
  • Actively participate in the report proofing process throughout the publication phase.
  • Lead report distribution process including developing and maintaining accurate contact information for recipients for reports and managing the dissemination of hard copy reports.


Experience and Knowledge

  • Experience in event planning and logistics;
    • Knowledge of and experience in conducting academic research;
    • Familiarity with managing information from various sources (administrative files, web-based information, etc.);
    • Knowledge of time management and office procedures including business correspondence and records management;
    • Knowledge of MS Office (Word, Excel, PowerPoint, Excel) and related software;
    • Knowledge of one or more areas of science (broadly defined) and of the Canadian science policy community would be an asset; and
    • Bilingualism (English / French) would be considered an asset.


  • Excellent sense of organization and attention to detail;
  • Ability to provide solid support for project management and report production;
  • Solid capacity for working within various teams simultaneously, completing a variety of projects within planned timeframes;
  • Strong interpersonal skills, including the ability to interact on a professional basis with senior professionals;
  • Strong oral and written communication skills; and
  • Ability to work with minimal supervision.

Special Conditions

  • Under normal (i.e. post-pandemic) conditions – travel requirements are variable and may require up to two overnight trips per quarter within Canada.
  • Flexible work schedule – occasional periods of high-intensity and extended workdays may be required to meet deadlines.

How to Apply

  • Please send a cover letter and résumé summarizing your experience and suitability for the position to by January 4, 2021.

We thank all applicants, and will contact those selected for an interview.

CCA is committed to equity, diversity and inclusion. Please let us know if you require accommodation. CCA staff are currently working remotely due to COVID-19 restrictions. The new hire will work remotely until those restrictions are lifted, at which time they will be expected to work on-site at our office in Ottawa. Applicants must be legally eligible to work in Canada.