The CCA is looking for a project coordinator to join our team of diverse professionals committed to supporting evidence-informed policy and decision-making in Canada.
Reporting directly to one or more Project Directors as a member of one or more project teams, the Project Coordinator will plan and coordinate expert panel meetings, and support the Project Director with: the development of assessment plans, timelines, and budgets; establishment of expert panels; compilation of relevant background material; and the coordination of report development, review and final production.
- Manage logistics for all assessment-related meetings and briefings including: contract negotiation, venue and AV booking, travel and accommodation, catering and group dinners.
- Advise the Project Director(s) in the selection of suitable locations for meetings and briefings, including providing location cost breakdown and analysis, if required.
Project Support and Coordination
- Support the execution of assessment work and records management as per the CCA established policy and procedures.
- Lead the preparation of appropriate reports and required documentation for assessment-related meetings.
- Provide support to the Project Director(s) in recruiting panels, managing assessment timelines and budgets, and achieving team goals.
Report Production and Dissemination
- Support the compilation of draft and final reports, including fact checking, reference identification and formatting, and basic document editing.
- Actively participate in the report proofing process throughout the publication phase.
- Lead report distribution process including developing and maintaining accurate contact information for recipients for reports and managing the dissemination of hard copy reports.
Experience and Knowledge
- Experience in event planning and logistics;
- Knowledge of and experience in conducting academic research;
- Familiarity with managing information from various sources (administrative files, web-based information, etc.);
- Knowledge of time management and office procedures including business correspondence and records management;
- Knowledge of MS Office (Word, Excel, PowerPoint, Excel) and related software;
- Knowledge of one or more areas of science (broadly defined) and of the Canadian science policy community would be an asset; and
- Bilingualism (English / French) would be considered an asset.
- Excellent sense of organization and attention to detail;
- Ability to provide solid support for project management and report production;
- Solid capacity for working within various teams simultaneously, completing a variety of projects within planned timeframes;
- Strong interpersonal skills, including the ability to interact on a professional basis with senior professionals;
- Strong oral and written communication skills; and
- Ability to work with minimal supervision.
- Under normal (i.e., post-pandemic) conditions – travel requirements are variable and may require up to two overnight trips per quarter within Canada.
- Flexible work schedule – occasional periods of high-intensity and extended workdays may be required to meet deadlines.
How to Apply
- Please send a cover letter and résumé summarizing your experience and suitability for the position to firstname.lastname@example.org by April 19, 2022.
- We thank all applicants, and will contact those selected for an interview.
- CCA is committed to equity, diversity and inclusion. Please let us know if you require accommodation.
CCA staff are currently working remotely due to COVID-19 restrictions. The new hire will work remotely until further notice.
CCA staff are required to have two doses of the COVID-19 vaccine authorized by Health Canada as a condition of employment.
Applicants must be legally eligible to work in Canada.